Archive for the ‘File Management’ Category

The 3 Pieces of a Great Filing System

Friday, March 31st, 2017
Filing System

What are the components of a good, functional filing system? Here are three.

Keeping your office productive and efficient is one of the trickiest things without a great filing system. The right filing system will ensure that papers get where they need to be quickly and that they are in the right location next time they’re needed. Luckily, there are only three core components that make up the most successful professional filing systems. (more…)

Why Your Business Needs to Upgrade to High Density Filing

Friday, January 29th, 2016
high density filing system

Does your filing system need an upgrade? Read on to learn about high density filing.

If you run a business that requires a lot of paperwork, such as a legal or medical practice, you undoubtedly have quite the hefty filing system. You probably have shelves and shelves of files taking up excessive space somewhere in your office building. What if we told you that we could squeeze all of that into a more compact high density filing system? You might reply that your current filing system is working just fine and things are running well enough as is. Well, “just fine” and “well enough” don’t slide with us. Here’s why you need to upgrade. (more…)

The Benefits of a Filing System

Thursday, April 9th, 2015

While many offices are beginning to make the change to paperless, there are certain risks that go into solely relying on technology. While the advancements in technology have certainly helped the business world, many of those working in offices are unsure about the big change to only having electronic files. However, even the skeptics are left to wonder if any benefits can still come from having a filing system that is paper. Here are some of the benefits of still implementing a paper filing system.Filing-System

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Secure Filing Cabinets to Keep Your Information Safe

Monday, July 7th, 2014

In order to be successful and organized, every business must have a reliable filing system. Even in today’s fast-paced, technology-based world, having paper copies of important documents is still absolutely vital. Digital files can be lost or erased; hard copies last. But even hard copies need proper protection. Luckily, American Design Associates is here to help your business with our wide variety of filing cabinet solutions.

Fireproof Filing

Sometimes, the unthinkable can happen. But even if you could never imagine there being a fire in your office building, there is always the chance that there could be. That is why it is so important to have a fireproof filing cabinet to protect your valuable and sensitive documents. From financial records to employee contracts, every document your company has needs to be kept safe, and a fireproof filing cabinet can do just that. It not only protects your files from fire damage, but the cabinet itself is protected by being impact-tested; this ensures that if a fire destroys flooring and your cabinet falls through the ceiling of the level below you, it will not be damaged.

Locked Filing

Some files can be open to your entire company, while others need to be kept confidential. In order to keep sensitive information private, American Design Associates can help you select filing cabinets with combination or electronic locks. This way, your need-to-know-basis information stays in the hands of those who need it, and no one else. We can help you design files that accommodate a wide range of documents, even if they are not of a standard size.

Looking for a way to keep your important documents safe? American Design Associates is here to help. We offer many solutions for your office design questions, so get in touch with us today!

files

American Design Associates, Inc. is a Contract Furniture Dealer and Design Firm located in Towson, Maryland. We proudly consider ourselves a “Dream Team” comprised of experienced project managers, interior designers, service technicians and an outstanding customer support team. We service clients throughout the Mid-Atlantic region including Maryland, DC, Virginia, Pennsylvania, Delaware, and beyond. We have the resources and the know how to provide the best solution for all of your business needs.

Call American Design Associates today at (410) 823-5500, contact us on our website or pay us a visit today. We want to help you stay organized in the office.

Also, be sure to check us out on FacebookTwitter, LinkedIn and Google+!

File and Label Conversion Services from American Design Associates

Friday, September 27th, 2013

 

Physical file management is an issue that all businesses need to tackle, and sometimes you need some help working out the kinks. Maybe your filing system is out of date, or maybe your company is facing compliance issues. If so, American Design Associates is here to help.

Our new file and label conversion systems can save you money as well as improve accuracy, workflow, and productivity. We can do top tab, side tab, color coded, and barcoded filing. Barcode filing is especially useful in that it creates an inventory of files, allowing for the easy creation of a file database that can be used to track and monitor files.

If you’re looking to go paperless but aren’t sure how, we can help you in that regard as well. We offer scanning services that scan the labels and contents of files, and then upload them to a virtual database that allows for easy searching of files. The database is backed up on remote servers for security, and new files can easily be added to the system.

Want to get organized? Contact American Design Associates today!

 

file organization

 

 

American Design Associates has board certified designers and expert space planners on staff to help you maximize your office space with consideration to local building & fire codes, efficient work flow, communication, and privacy requirements. Whether you are moving into a larger space, downsizing, or simply reorganizing, thorough planning makes for a smoother installation and a superior work environment.

American Design Associates, Inc. is a Contract Furniture Dealer and Design Firm located in Towson, Maryland. We proudly consider ourselves a “Dream Team” comprised of experienced project managers, interior designers, service technicians and an outstanding customer support team. We service clients throughout the Mid‐Atlantic region including Maryland, DC, Virginia, Pennsylvania, Delaware and beyond. We have the resources and the know how to provide the best solution for all of your business needs.

Call American Design Associates today at (410) 823-5500 or contact us on our website.

Also, be sure to check us out on FacebookTwitter, LinkedIn and Google+!